Team members:

Samuel, Jerry, Austin, Anthony, Derek, Audrey, Ray, Max

Agenda:

  • EV3 Summer Camp logistics planning w/ parents
    • parent’s duties
      • Present at day start (8:30-9:00am), lunch (11:30am – 12:00pm) start and day end (4:00-4:30pm)
      • Available immediately should issues coming up (leave your contact number with Evan)
      • Remind the instructor and instructor mentor to fill in the feedback from immediately after the session
      • Check lunch plan with team members in the morning to know where they are going and the responsible senior team members each day
      • Pickup last year’s FLL mission models/mat from PISD middle school
    • lead instructor
      • make sure camp go smoothly as planned, contact parents on duty if adult help is needed
      • make sure camp rules are explained clearly to the campers
      • make sure EV3 software are checked on Monday morning (coordinate the instructors and instructor mentors)
      • make sure instructor is teaching according to the plan and classroom behavior is controlled
      • make sure the classroom is cleaned up at the end of each day
      • make sure every camper is signed in and signed out
    • instructor
      • maintain the teaching pace per plan
      • make sure materials for the challenge in each session is prepared and available
      • make sure best working robot video for each challenge is loaded into drop box folder
      • fill in the feedback form immediately after each session
    • instructor mentor)
      • provide content instruction feedback to the instructors (and record on the feedback form)
      • provide guidance for the instructors on how to interact with campers instead of immediately jumping to help campers
    • resource planning (all absent hours should be approved by coach in this meeting)
    • lunch arrangement
    • camp lessons learnt from last year
    • volunteers for sorting
    • Monday morning items
      • waiver form collection
      • camp rules
      • badge decoration
      • software installation check
      • FTC robot demo
    • Candies/bars?
  • EV3 Summer Camp rehearsal schedule
    • Evan/Austin: 8/4 (Monday morning)
    • Evan/Max: 8/4 (Monday afternoon)
    • Abhishek/Derek: 7/14 (Tuesday morning)
    • Amanda/Ray: 7/22 (Tuesday afternoon)
    • Jerry/Audrey: 7/7 (Wednesday morning)
    • Samuel/Melody: 6/30 (Wednesday afternoon)
    • Brandon/Anthony: 7/28 (Thursday morning)
    • Justin/Austin: 7/28 (Thursday afternoon)
    • All: 8/4 (Friday all day)
  • EV3 Summer Camp material check and process
    • All materials checked and collected
    • All EV3 bricks are cleaned and charged
    • Team laptop setup with EV3 software and slides
  • 8/1/2018 Boys and Girls Club RCX Robot Workshop reflection notes
    • FLYSET website update
  • Action item check
  • Summer Chassis work overall status update (Coach)
    • ACP sponsor $300:
    • Project Progress report tool – Gantt chart
    • Engineering notebook report – Audrey
    • Max’s video review
  • Summer Chassis work overall status update Vendor support:
    • Modern Robotics
    • Andy Mark
    • Tetrix
    • VEX pro
    • Actobotics
    • REV Robotics
  • Summer Chassis test and results collection
Action Items: (Blue means completed, Black means ongoing and Red means uncompleted)

General

  • Summer Ongoing work
    • Amanda: prezi (or any good tool) presentation as visual aid for in pit judging interview
    • Justin: study the AutoDesk capability in rendering the simulation and automation with PTC model
    • Max: create the video for community wide chassis study project

Outreach

  • General:
    • Everyone: review Max’s video and provides feedback
  • Award judging session improvement
    • Senior team members: look for/connect to people in companies that we can connect with for reaching up in our outreach
  • FTC workshop vendor support recruitment
    • Everyone: update the email per the discussion from team meeting 7/22 (https://docs.google.com/document/d/1hdQuNNz7LvykGydr9OwoT4JFIA58qrYFHq08mtkrlqE/edit?usp=sharing)
      • Jerry: VEX pro
      • Ray/Justin: REV
      • Anthony/Evan: Modern Robotics
      • Derek/Samuel: Tetrix
      • Abhishek: Andy Mark
      • Coach: Actobotics

Technical

  • Everyone: Update your status on Gantt chart before next team meeting
  • Everyone: finish configuring your chassis and start testing the chassis
  • Everyone: Update your Joint Engineering notebook with your best skills (Due Friday night midnight)
  • Audrey: send engineering notebook entry evaluation comment on Saturday before team meeting, copy all parents. We will correct right away during team meeting, the team members can only go home after it is corrected. You will help track, they can only leave with your sign off on the engineering notebook entry
  • Brandon: upload latest code from chassis meeting to github
  • Max: using PPT to layout the video plan (follow example of RCX video plan from coach)
  • Justin: import Audrey’s chassis Creo model to Autodesk Max 30 and complete the simulation
  • Amanda: build Audrey’s chassis Creo model in Fusion 360
  • Justin: invite team 9010 to our FTC workshop to present on fusion 360 (contact them for their 8/18 workshop to get our you/Amanda/Max registered)
  • Justin: Plan out the PTC Creo teaching based on last year’s experience so Max can start preparing the teaching

8565 Pre-season Team Meeting #19 – 08/04/2018

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