8565 Team Meeting #28 – 4/6/2019

Agenda:

• Outreach
  • AT&T Aspire Day (4/27) (Evan)
    • 3 groups of 4-5th graders ( http://www.allsaintsdallas.org/school/ )
    • Besides demo, what are other two activities from our Youth Robotics Fair more suitable for them as rotation station?
    • 10am-12pm, 2900 W Plano Pkwy
  • BGC team season closing
    • need availability for 4/26 and 5/3 session (Friday evening)
  • Youth Robotics Fair
    • expanding to new site: Sun Ray Chinese School
    • One of progress for next season: expanding our annual youth robotics fair to multiple cities
• World Preparation Project Plan (Coach)
  • 4/13: REV scrimmage with their control hub
    • control hub arrived
  • 4/14: World scrimmage
    • need more parents for transportation for the event
  • Confirmation email sent out
    • 7172 will bring complete scoring system which we will use as backup
    • We asked if any team willing to bring a lander for introducing the variation of the fields (Melody)
    • Need rough count of attendees (Melody)
  • Scrimmage packlist (Melody)
    • https://docs.google.com/spreadsheets/d/1snUzyoXL-m4PdqOenJ4c3Xnugu0cuUa4J6KWTJ-9WVw/edit#gid=0
• World Tournament Pit items
  • T shirts arrived? (Evan)
  • Souvenir for alliance driver teams
    • Bandana arrived
    • Customized woven label ordered and sample design approved (arrive in 3 weeks, need parents to sew to bandana)
    • Gift bags and ribbons available
    • 3D print key chain (printing with tuned up settings on 3D printer and new gold filament): we need around 50 of them
    • handwritten message on the business cards
  • Pit layout and display design (Amanda/Melody)
    • Sponsor banner arrived
    • layout (how to make the pit look clean?) https://docs.google.com/presentation/d/1YC1ocF6DYPkHJGh7bqu4rbx1vajINMApP_7ShYaTZnE/edit#slide=id.g5436c3806c_0_9
    • backdrop panel and side panels with rods purchased
      • need sewing
    • high power LED light
    • LED strip light arrived
    • LED String Light arrived
    • Outreach panels
      • https://docs.google.com/presentation/d/1-6r1icpW6PVw0uUuIsuTL14C5XkKHPuKQIct0BiUmJo/edit#slide=id.g5559e2ba19_1_0
    • no balloons
    • candy dishes
    • candies?
    • connection from Surface device to TV
    • Laminated Hall of Fame sheets of team
    • Visitor Guestbook
      • https://docs.google.com/forms/d/e/1FAIpQLSdr6Iq8d00zQrWzROJnkmj-6LE_d_dQz2AUnrIUACecujDzWA/viewform
      • any offline option?
      • potential contacts for future (not just random visitor)
      • anyone signed receive 3D print keychain?
    • Network connection setup
    • Elevator pitch speech
    • Robot Decoration
      • robot name (Evan)
      • Sponsor (Coach)
      • team name (???) 6 x 9 board and cut through
    • Conference room rental quotes/options (twitter)
    • Videos to be played
      • Robot Review Video?
      • CAD video?
      • FTC workshop Video?
      • ???
• World Scouting Strategy (Max)
  • scouting data completed?
    • how many teams and how many strong teams? (Max)
  • both google forms tested?
  • review robot flyer update
  • review robot bragging sheet (for lobbying alliance captain teams)
• Engineering Notebook (Audrey)
  • regular entries by HW, SW and CAD: do we have all of them now to be integrated?
  • review summary page update
  • review brochure update
  • review process chapter
• Inspiration Notebook (Audrey)
  • more Jr FLL and Rice mentoring sessions need to be added
  • hours graph needs update
• Presentation rehearsal with updated slides and recordings from Audrey/Melody/Abhishek
• Packlist Review
• World Robot Improvement Plan
  • Evan/Justin/Austin: Strategy
  • Anthony
    • Control award packet
  • Max: CAD modeling
  • Jerry
    • Share the status of the robot
    • Share the source where research has been performed